![]() But, in this case, the stated quantity and costs of the product isn’t an estimate, but a representation of the actual quantity shipped.Ī commercial invoice also contains details about the final cost, delivery date, and product terms. In this invoice, you can also find info about the products the seller shipped. It also has details about the method and type of shipment, the reference number, and the date. Just like a proforma invoice, a commercial (final) invoice contains information about the seller and the buyer. That’s probably why many people confuse these two terms. Key Elements of a Commercial InvoiceĬommercial and proforma invoices have similar key elements. They specify the quantity of the product and payment terms. Commercial invoices are key to export and import procedures. This document contains accurate details and allows your company to get paid. You send the final invoice after both you and the buyer have agreed on the process. In this case, there’s never a projected quantity or an estimation of the total price or shipping costs. Without a commercial invoice, international trade wouldn’t be possible.Ī commercial invoice contains precise and detailed information about the shipment. The information from a commercial invoice is valuable to the following entities: You use these invoices for international trade. This is the primary shipping document that customs worldwide use for valuation and commodity control. What Is a Commercial Invoice?Ī commercial invoice, or a final invoice, is a document that you send to the buyer after shipping or delivering products. FreshBooks also offers a free proforma invoice template that you can use and customize to suit your needs. Best of all, you can send the proforma invoice directly from FreshBooks, thus saving time. You can add your company’s logo and include the necessary details to ensure your client has all the information. Some invoices can also include bank information or projected quantities if you don’t have the exact number.Ĭreating a proforma invoice can be much easier if you use online invoicing software like FreshBooks. Every proforma invoice also needs to contain details about the port of loading and discharge.įinally, proforma invoices should also contain info about the payment process. You should note the exact quantity and quality and provide a clear description of the products or services.ĭon’t forget to include the shipment method, reference number, and estimated time of delivery. You could also add the recipient’s name if you know it.Ī proforma invoice also needs to include detailed information about the shipment. This also includes the company name, address, and phone number. Then, the invoice needs to contain details about the buyer. If you want, you can also include other relevant information like your email address or working hours. First, they need to include information about your company, including the name, address, and phone number. Key Elements of a Proforma InvoiceĪlthough they’re not actual invoices that confirm a sale, proforma invoices need to contain certain elements. After this period, the proforma invoice expires, and you will need to create a new one to proceed. This allows customers to make their decision and proceed with the purchase or withdraw. ![]() Proforma invoices are valid for a certain period. You may also need a proforma invoice if your country has strict currency exchange rate regulations. Send invoices, track time, manage payments, and more…from anywhere.Ī buyer may need a proforma invoice if they need proof to set up a letter of credit to pay for the products or secure financing for the purchase. Pay your employees and keep accurate books with Payroll software integrationsįreshBooks integrates with over 100 partners to help you simplify your workflows Set clear expectations with clients and organize your plans for each projectĬlient management made easy, with client info all in one place Organized and professional, helping you stand out and win new clients Track project status and collaborate with clients and team members ![]() Time-saving all-in-one bookkeeping that your business can count on Tax time and business health reports keep you informed and tax-time readyĪutomatically track your mileage and never miss a mileage deduction again Reports and tools to track money in and out, so you know where you standĮasily log expenses and receipts to ensure your books are always tax-time ready ![]() Quick and easy online, recurring, and invoice-free payment optionsĪutomated, to accurately track time and easily log billable hours Wow clients with professional invoices that take seconds to create ![]()
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